Welcome to Olivia Hughes Recruitment Limited's privacy notice.
In these terms we shall refer to Olivia Hughes Recruitment Limited, as the "OHRL", "we", "us" or "our".
We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you use our recruitment services as a Candidate or Client and when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
1. IMPORTANT INFORMATION AND WHO WE ARE
2. THE DATA WE COLLECT ABOUT YOU
3. HOW IS YOUR PERSONAL DATA COLLECTED
4. HOW WE USE YOUR PERSONAL DATA
5. DISCLOSURES OF YOUR PERSONAL DATA
6. INTERNATIONAL TRANSFERS
7. DATA SECURITY
8. DATA RETENTION
9. YOUR LEGAL RIGHTS
1. Important information and who we are
Purpose of this privacy notice
This privacy notice aims to give you information on how we collect and process your personal data, including any data you may provide when you use our website, or submit your contact details as a prospective client or candidate of OHRL.
Our website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.
For the purposes of the Data Protection Act 1998 and the General Data Protection Regulation ((EU) 2016/679) (GDPR), Olivia Hughes Recruitment Limited is the controller and responsible for your personal data.
We have appointed a data privacy manager, Olivia Hughes who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact Olivia Hughes using the details set out below.
Our full details are:
Full name of legal entity: Olivia Hughes Recruitment Limited
Name or title of data privacy manager: Olivia Hughes, Managing Director
Email address: firstname.lastname@example.org
Postal address: 12 Orthes Grove, Heaton Chapel, Stockport, Cheshire, England, SK4 5EE
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the privacy notice and your duty to inform us of changes
This version was last updated on 21 May 2018.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
We will comply with data protection law and principles, which means that your data will be:
• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about.
• Kept securely.
Our website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). It includes (without limitation) data about prospective and actual Candidates and Clients of OHRL.
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
• Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
• Contact Data includes home address, billing address, email address and telephone numbers.
• Financial Data includes bank account and payment card details of Client's, where they appear on our bank statements.
• Employment Data relates to the employment history of Candidates, including job titles, job specification, previous/existing employers, length of service, salary and benefits, reasons for leaving previous/existing employment and referees.
• Recruitment Data, relates to Candidates including essential and desirable criteria for future employment, salary and benefit expectations, details of vacancies we have discussed/communicated, your interest or otherwise in current vacancies and employers you would be interested to work.
• Client Data: relates to our Client organisation, including job description and contact details of our relationship manager and team members, along with details of our Client's job vacancies, including team structure, job titles and relevant experience.
• Transaction Data includes details about payments from Clients and details of fee payable for historical recruitment services.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
• Profile Data includes any username and password used to access our website, your interests, preferences, feedback and salary survey responses.
• Usage Data includes information about how you use our website.
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences for such marketing.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. However, from time to time we may be asked by a Client to collate special categories of personal date from Candidates including for example ethnic origin in order for Client's to monitor their own compliance with internal Equal Opportunities policies. If we are collecting special categories of personal data from Candidates we will notify you before collecting such data, explain our processing and period of retention.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
3. How is your personal data collected?
We use different methods to collect data from and about you including through:
• Direct interactions. You may give us your Identity, Contact, Employment, Recruitment and Client data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
• Register as a Candidate, to use our recruitment services;
• Send us your curriculum vitae;
• Apply for a job vacancy through Us;
• Register as a prospective Client, to use our recruitment services;
• request marketing to be sent to you (where you have opted in to be kept updated on our services);
• enter a survey including salary survey; or
• give us some feedback.
• Third parties or publicly available sources.
We may receive personal data about you from various third parties and public sources as set out below:
• Technical Data from the following parties:
(a) analytics providers such as Google based outside the EU;
(b) advertising networks based inside and outside the EU; and
(c) search information providers based inside and outside the EU.
• Contact, Financial and Transaction Data from providers of technical, payment and delivery services based inside and outside the EU.
• Identity and Contact Data from publicly availably sources such as Companies House and the Electoral Register based inside the EU.
We may collect personal data about actual and potential Candidates from various third parties and public sources as set out below.
• Identity, Contact, Employment and Profile Data from online job boards such as www.reed.co.uk.
• Identity, Contact, Profile, Employment and Marketing Data from online platforms such as Linkedin.
4. How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
In addition in relation to Candidates, we will use personal information we collect about you to:
• assess your skills, qualifications and suitability for job vacancies;
• decide whether to submit you for a role with one of our clients;
• communicate with you about recruitment processes
We rely on a number of lawful basis to process your personal data, these are set out in the table below.
Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.
Purposes for which we will use your personal data
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.